When I left off last we were on the final leg to Sarasota to run Alumaflamingo. Now we are in Sarasota, and have been running around for two days trying to make everything come off as best it can for this very ambitious event.
On Sunday at about 5:30 p.m. we finally pulled into the fairgrounds where Alumaflamingo will be held. The fairgrounds are pretty roomy, and I remember seeing 700 Airstreams parked here back in 2004, when we first attended the Florida State Rally. That rally ran for decades, and last year it took 67 committees to run it. It was humbling to think that all the responsibility for a new generation of Airstream events in Sarasota was falling entirely on us.
The magnitude of the task was even more obvious in our Sunday night staff meeting. The entire staff numbers about twenty people. We assembled them in a room and talked about what it would take to make everything go well, and I was gratified to see them nodding and smiling, ready for the challenge. Nobody seemed scared that they would have to be doing the work of six people.
On Monday we set up the facilities, which means working with the fairground staff to establish water and electric hookups for everyone, and laying out the parking grid, stuffing goody bags, organizing registration and the greeting station, receiving deliveries, setting up the stage, etc. The details are monumental, and since we are here for the first time, there’s a learning curve too.
Now it’s Tuesday. I write this at the end of a very long day, but ultimately a successful one. Our parking and registration teams managed to get 243 rigs settled in one day, which is absolutely amazing. It’s a record for the most trailers and motorhomes we’ve parked in a single day —in fact, this is more than double what we’ve ever done before.
Of course there were many problems, and I spent part of the day rolling around in a golf cart to resolve them. Most were minor issues, easily resolved. Three were a little challenging, but everything worked out in the end. Between bouts of trouble-shooting, I managed to get the ukulele group together (8 ukes plus Curtis Remington on guitar) and we practiced enough to be comfortable serenading the Happy Hour attendees with three songs: Tonight You Belong To Me, Little Grass Shack, and I’m a Believer. Dr C, please note that we got real and enthusiastic applause, and requests for an encore.
The weather has cooperated, too. While lots of people had to fight their way down here from snowy spots all over the east coast, it’s absolutely beautiful here: clear skies, warm afternoons, light breeze, and we are expecting more of the same most of the week. Can’t ask for much better than this! It’s beach weather. Maybe if I get lucky with timing I’ll actually get a chance to see the beach before this week is over!
So the event is rolling ahead. Tomorrow will bring its own challenges, but at least 90% of the Airstreams expected are already here. Everyone on the staff has done an incredible job, and I have to say I don’t feel like I deserve such wonderful people. I’m glad they are here. I’m glad we are here. And I’m glad that after a year of planning and organizing, Alumaflamingo is now real.